Your guests get instant answers.You finally stop being on call.
Host-Pilot automatically replies to guest messages, sends check-in instructions, directions, Wi-Fi details and common questions — even late at night — so you don't have to.
Setup takes about 5 minutes. No technical skills needed.
How it works
Connect your listing
Import your Airbnb listing or paste your property details.
We learn your property
Add check-in info, parking, house rules and tips once.
Guests get automatic replies 24/7
Host-Pilot answers common guest questions instantly while you relax.
This is what your guest automatically receives after booking.
- Check-in instructions sent automatically
- Directions, Wi-Fi and parking without you answering
- Fewer late-night guest messages
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Trusted by Hosts Worldwide
Join thousands of successful hosts who've transformed their rental business.
"host pilot's smart inbox transformed how I manage my 15 properties. The AI insights highlight what matters most."
Sarah Chen
Professional Host
"The property import agent is like magic! I imported 8 properties from Airbnb in under 10 minutes."
Michael Rodriguez
Vacation Rental Owner, Miami
"Setting up my direct booking website was incredibly easy. Now I have full control over my brand."
Emma Thompson
Boutique Host, Portland
Carlos, Rio de Janeiro
Copacabana Beach Properties
"From managing 3 properties to 15 in just 8 months. Host Pilot's smart pricing increased my revenue by 65% during Carnival season. The AI guest communication in Portuguese is flawless."
Marie-Claire, Montreal
Old Montreal Heritage Homes
"Managing bilingual guests in French and English was a nightmare. Now Host Pilot handles everything automatically. My occupancy rate went from 68% to 94% year-round."
David, Singapore
Marina Bay Luxury Suites
"The direct booking website cut my platform fees by $12,000 monthly. Host Pilot's analytics helped me optimize for business travelers. ROI increased 180% in 6 months."
What your guests experience
Instant answers, check-in details, and helpful info—so you don't have to respond to every message
Stop repeat questions with unlimited mobile guides and GuestGPT AI virtual concierge. Free for all customers, unlimited properties.
Learn more →AI-powered inbox with smart suggestions and approval workflows. Unified WhatsApp inbox included.
Learn more →Dynamic pricing with market analysis, floors/ceilings, and event overrides to maximize revenue.
Learn more →SEO-optimized booking sites with Google Hotels/Rentals integration. Own your brand, keep 100% of fees.
Learn more →iCal Hub with real-time sync for Airbnb, Booking.com, and VRBO. Prevent double bookings automatically.
Learn more →Comprehensive dashboard with occupancy rates, revenue analytics, and performance insights.
Learn more →Guest guide and Booking.com automation in one place
Vacation rental management software should connect your guest guide to every channel. With Host Pilot, your guest guide link goes into Booking.com automation and other messages so guests get the same answers whether they book on Airbnb, Booking.com, or direct. Fewer repeat questions and a better short-term rental experience.
Keep turnovers, maintenance, and owner promises on track
Tasks gives every host a minimalist board built for hospitality work: turnovers, deep cleans, inventory, owner updates, and permit renewals. Drag cards across weeks or months, assign owners, and keep notes next to the work—without another bloated project tool.
- Map every guest promise to a card so nothing slips between channels.
- Group work by week or month to plan cleanings, maintenance, and vendor visits.
- Attach screenshots or links from Smart Inbox so follow-ups are always contextual.
Everything in One Flat Plan
Everything you need in one flat $19 plan. Built for hosts with 1–10 units. Unlimited guest guides and properties.
Unlimited Guest Guides
Unlimited mobile guides + QR to stop repeat questions.
Direct Booking Website
Shows up in Google search. Save $25K+ annually in platform fees.
Import Agent
Import Airbnb/Booking/VRBO via link.
Automation Setup
Done-for-you Airbnb + Booking.com automations.
Vacation Rental Management
Run ops across all properties in one place.
Airbnb Management
Streamlined tools for Airbnb hosts.
Short‑Term Rental Software
Everything you need for multi-channel STR.
Smart Pricing
Floors/ceilings, event overrides, clear nudges.
Analytics
Occupancy, ADR, and performance insights.
Minimalist Task Manager
Weekly/monthly kanban to keep work moving.
HostGPT (beta)
AI copilot with your context. Light, optional.
No credit card required • 30-day free trial • Cancel anytime
Why Hosts Choose Our Vacation Rental Management Software
Flat $19/month, unlimited properties. Complete platform with approvals-first automations.
Replace 3 tools
Guide + QR, inbox, and pricing guardrails together. No per-unit math.
- Unlimited guest guides and QR that stop repeat questions
- Smart inbox with AI suggestions and approvals
- Pricing floors/ceilings plus event overrides
Built for 1–10 units
Unlimited properties on one flat plan. Light, approval-first automations.
- Direct booking site with Google Hotels/Rentals SEO, your brand, and secure payments
- Done-for-you automation setup when you need help
- Minimalist tasks to keep weekly/monthly work moving
No credit card required • 30-day free trial • Cancel anytime
Frequently Asked Questions
How does host pilot help me save time?
We centralize messages, automate repetitive tasks, and give you clear recommendations to act faster.
Can I create a direct booking site?
Yes. Build your booking site with modern themes and connect secure payments to reduce commissions.
Does it work with Airbnb and Booking.com?
Yes. Import listings from Airbnb/Booking.com/VRBO and manage everything from one platform.
Vacation Rental Management Software, Simplified
Everything you need in one platform: guest guides with AI concierge, smart inbox, dynamic pricing, direct booking websites, calendar sync, and analytics. Reduce response times, improve reviews, and increase revenue with less effort.
Explore our comprehensive tools and see how modern hosts run efficient, profitable portfolios with our vacation rental management software.
The 2025 Host's Complete Toolkit
Everything you need to stay ahead in the evolving vacation rental landscape. From industry insights to practical guides, we've curated the best resources for modern hosts.
📊 2025 Industry Reports
⚖️ Legal & Compliance
📈 Marketing & SEO
📚 Free Guides & Resources
- Guest Guides Hub (free) - Templates, checklists & best practices
- Host Guides Hub - Playbooks for Airbnb & STR hosts
- Property Management Tips
- Vacation Rental Industry News
🔧 Technology & Tools
💰 Financial Management
Stay updated with the latest insights and strategies
Get Access to All ResourcesSee real guest interactions
Real examples of how Host-Pilot handles guest messages, check-in questions, and common requests automatically.
Smart Inbox
AI-powered email analysis highlights what matters, categorizes messages, and suggests actions - not automated responses.
Explore smart inboxProperty Import Agent
Magic-like property import from Airbnb, Booking.com, and VRBO URLs—no manual copy/paste.
See smart pricingDigital Guest Guides (free)
Beautiful, customizable guest guides with themes, local recommendations, and check-in instructions. Free for all customers.
Direct Booking Website
Build a website that actually shows up in Google search. Every site includes Google Hotels/Rentals structured data, so your properties appear in search results. Save $25,000+ annually by keeping 100% of direct bookings.
Build direct websiteSmart Reservations
Manage inquiries and availability in one simple, intuitive view that saves you time. iCal Hub with real-time sync automatically syncs your calendar with Booking.com and Airbnb every 5 minutes to prevent double bookings.
Manage reservationsAI Chat Assistant
Function-calling AI that can access your data and help manage properties, reservations, and business.
View insights
No credit card required • 30-day free trial • Cancel anytime
See HostGPT assist with your properties
HostGPT pulls reservation details, property rules, guest messages, and guide notes into one reply so you answer faster without losing your tone.
Built-in data grounding keeps every answer accurate—no generic AI fluff. Perfect for busy hosts juggling multiple listings and channels.
Choose Your Plan
Free forever for the basics, or try Pro free for 30 days. Cancel anytime.
Free
Core tools to start hosting
- Dashboard & analytics
- Properties management
- Smart reservations
- Public website
- Guest guide
- Email support
Pro
For established hosts
- Everything in Free
- Smart inbox & messaging automation
- Smart pricing
- Unlimited properties & guides
- Custom domains
- Advanced automations & team access
- Priority support
Need a custom solution for your team?
Sign UpReady to Transform Your Vacation Rental Business?
Join thousands of successful hosts who've already upgraded to our complete vacation rental management software platform.
No credit card required • 30-day free trial • Cancel anytime
